Privacy Policy

This Privacy Policy outlines our policies and procedures regarding the collection, use, and disclosure of your information when you access or use the Simplify AI Tools website (“Service”). It further explains your rights concerning your personal data and details how applicable laws safeguard your privacy. By accessing or utilizing our Service, you expressly consent to the collection, processing, and use of your information as described in this Privacy Policy. If you disagree with any provision of this Privacy Policy, you are advised to discontinue using the Service immediately.

Interpretation and Definitions

Interpretation

The terms used in this Privacy Policy with capitalized initial letters are assigned specific meanings as outlined below. These definitions shall apply uniformly regardless of whether the terms are presented in singular or plural form.

Definitions

For the purposes of this Privacy Policy:

1. Account: A unique account created for you to access or utilize our Service or specific parts of our Service.
2. Affiliate: Any entity that controls, is controlled by, or is under common control with a party. “Control” refers to ownership of at least 50% of shares, equity interests, or other securities with voting rights in the election of directors or a comparable managing authority.
3. Company (referred to as “the Company,” “We,” “Us,” or “Our” in this Privacy Policy): Simplify AI Tools, with its principal office at B-153, Sector 63, Noida, India.
4. Cookies: Small data files stored on your device (computer, mobile phone, or tablet) by websites. Cookies may contain information about your browsing behavior or other data intended to enhance your user experience.
5. Country: Refers to the Republic of India.
6. Device: Any digital equipment capable of accessing the Service, such as a desktop computer, smartphone, tablet, or similar technology.
7. Personal Data: Information that identifies or can be used to identify an individual, as defined under the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.
8. Service: The Website and its associated features, functionalities, and offerings provided by Simplify AI Tools.
9. Service Provider: Any individual or legal entity that processes data on behalf of the Company. This includes external entities engaged to provide support, perform Service-related tasks, or analyze Service usage to improve its functionalities.
10. Third-Party Social Media Service: Social networking websites or platforms that users may employ to log in or create an account to access our Service.
11. Usage Data: Automatically collected data related to Service interactions, including but not limited to, page visit durations, activity logs, or diagnostic data generated by the Service infrastructure.
12. Website: The online platform of Simplify AI Tools, accessible at https://simplifyaitools.com.
13. You: The individual using or accessing the Service, or the legal entity on behalf of which the individual is acting.

Collecting and Using Your Personal Data

Types of Data Collected

1. Personal Data
While using our Service, you may be required to provide certain personally identifiable information (“Personal Data”) that allows us to contact or identify you and improve your experience with the Service. This data may include, but is not limited to:

• Email Address: For communication regarding updates, customer support, and notifications related to the Service.
• First Name and Last Name: To personalize communication and maintain accurate user records.
• Phone Number: Collected only if voluntarily provided, to facilitate direct customer support or communication, if necessary.
• Additional Information You Share: Any other data you voluntarily provide through forms, feedback, or interactions with the Service.

Providing Personal Data is voluntary; however, if you choose not to provide certain information, it may limit the features or functionality of the Service available to you.

2. Usage Data
Usage Data is automatically collected whenever you access or use our Service. This data helps us understand how you interact with the Service and optimize its performance. Usage Data may include:

• Internet Protocol (IP) Address: Identifies your device’s connection to the internet and helps diagnose potential network issues.
• Browser Type and Version: Used to ensure compatibility and optimal performance of the Service across different platforms.
• Pages Visited: Tracks the specific pages or features you interact with to enhance the user experience and understand preferences.
• Date and Time of Access: Helps us analyze usage trends and peak traffic times.
• Time Spent on Pages: Provides insight into engagement levels with specific content or features.
• Unique Device Identifiers: Enables us to distinguish between devices for tracking and user analytics.
• Diagnostic Data: Helps identify and resolve errors or technical issues encountered during your session.

When accessing the Service via a mobile device, additional information may be collected automatically, such as:

• Type of Mobile Device Used: To optimize the Service for specific device types.
• Unique Mobile Device ID: For accurate user identification and analytics.
• Mobile Device IP Address: Helps track location-based usage trends and troubleshoot connectivity issues.
• Operating System Information: Ensures compatibility with various mobile platforms.
• Mobile Internet Browser Type: Used for rendering and delivering content efficiently.
• Additional Diagnostic Data: Helps identify and resolve technical challenges specific to mobile usage.

In addition to the above, your browser may transmit data automatically whenever you visit the Service. This includes information about the browser settings, referring websites, and error logs, which we may use for improving the functionality and reliability of the Service.

Purpose of Data Collection

The data we collect serves critical purposes, aimed at providing you with a seamless and efficient experience while ensuring the highest levels of performance, security, and user satisfaction. These purposes include:

1. Operating and Maintaining the Service: To ensure the smooth functioning of the Service, including all its features and functionalities.
2. Improving User Experience: To understand your preferences and usage patterns, enabling us to enhance and customize the Service to suit your needs.
3. Monitoring and Analyzing Performance: To identify areas for improvement, monitor the health of our infrastructure, and ensure consistent delivery of the Service.
4. Troubleshooting and Resolving Technical Issues: To proactively detect, diagnose, and address any technical problems or malfunctions that may arise.
5. Providing Customer Support: To assist with inquiries, resolve complaints, and respond to feedback efficiently and effectively.
6. Communicating Updates and Notifications: To inform you about changes to the Service, new features, or other important announcements.
7. Marketing and Promotional Activities: With your explicit consent, we may use your data to send promotional content, offers, and other marketing communications. You retain the right to opt-out of such communications at any time.

By collecting and analyzing this data, we strive to continuously improve the quality and relevance of the Service, ensuring it meets your expectations and delivers a superior user experience.

Legal Compliance

We are committed to ensuring that the collection, processing, storage, and use of your data are conducted in strict compliance with applicable laws and regulations. Specifically, our practices align with the provisions of the Information Technology Act, 2000, and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.

This means:

1. Lawful and Transparent Use: Your personal data is collected and used only for lawful purposes, with complete transparency about how and why it is processed.
2. Data Protection Standards: We adhere to prescribed security practices and implement adequate measures to safeguard your sensitive personal data against unauthorized access, loss, or misuse.
3. Consent and Control: Where required, we seek your explicit consent before collecting or using your personal data, and you retain the right to modify or withdraw your consent.
4. Limited Retention: Your data is stored only for as long as necessary to fulfill the purposes for which it was collected, or as required by law.

By adhering to these standards, we aim to protect your privacy and ensure compliance with the highest levels of legal and ethical responsibility.

Information from Third-Party Social Media Services

Simplify AI Tools offers you the convenience of creating an account and logging in to our Service through the integration of Third-Party Social Media Services, including:

• Google
• Facebook
• Twitter
• LinkedIn

Data Collected from Third-Party Social Media Services

When you choose to register through or grant access to a Third-Party Social Media Service, Simplify AI Tools may collect specific Personal Data that is already associated with your social media account. This data may include, but is not limited to:

1. Your name.
2. Your email address.
3. Activities and interactions linked to your account.
4. Your contact list or connections, as permitted by the Third-Party Social Media Service.

Additional Information Sharing

In certain instances, you may voluntarily share additional information with Simplify AI Tools via your Third-Party Social Media account. By choosing to provide such information during registration or at any other time, you expressly authorize Simplify AI Tools to:

1. Utilize the information to enhance, customize, and improve the Service.
2. Share the information with trusted partners or entities to ensure seamless delivery of the Service.
3. Store the information securely, as per the guidelines outlined in this Privacy Policy and in compliance with applicable Indian laws, including the Information Technology Act, 2000.

User Control and Responsibility

Your interactions with these Third-Party Social Media Services are subject to their respective privacy policies. Simplify AI Tools does not control these policies and recommends that you:

1. Review the privacy policies of each Third-Party Social Media Service you use.
2. Adjust your privacy settings on these platforms to regulate what information is shared with Simplify AI Tools.
3. Exercise discretion when granting access to sensitive data through these services.

Simplify AI Tools ensures that all information collected is handled with the utmost care, adhering to our security protocols and data protection commitments.

Tracking Technologies and Cookies

Simplify AI Tools employs Cookies and similar tracking technologies to enhance user experience, monitor activity, and store relevant data for better functionality and analysis. These technologies include beacons, tags, and scripts, which help us optimize our Service and provide tailored solutions.

Types of Tracking Technologies

1. Cookies or Browser Cookies
   Cookies are small text files stored on your device to collect data. You can configure your browser to refuse all Cookies or to notify you when a Cookie is sent. However, certain features of our Service may become inaccessible if Cookies are disabled. Unless specifically declined through browser settings, Cookies may be used to enhance your experience on our platform.
2. Web Beacons
   Web Beacons are small electronic images embedded in certain sections of our Service and emails. These tools are used to:
   • Track user engagement with specific pages.
   • Monitor email interactions, such as whether an email has been opened.
   • Gather analytics for system performance and server improvements.

Types of Cookies

Cookies used by Simplify AI Tools fall into the following categories:

1. Persistent Cookies:
   These remain on your device even when offline and are stored until their expiration date.
2. Session Cookies:
   These are temporary Cookies deleted as soon as your browser session ends.

Cookies We Use

1. Necessary / Essential Cookies
   • Type: Session Cookies
   • Administered by: Simplify AI Tools
   • Purpose: These Cookies are critical for providing essential services like authentication and fraud prevention. Without these, certain functionalities of our Service cannot be delivered.
2. Cookies Policy / Notice Acceptance Cookies
   • Type: Persistent Cookies
   • Administered by: Simplify AI Tools
   • Purpose: These Cookies store information about whether you have accepted or declined the use of Cookies on the Website.
3. Functionality Cookies
   • Type: Persistent Cookies
   • Administered by: Simplify AI Tools
   • Purpose: These Cookies save your preferences, such as language settings or login details, providing a more personalized and seamless user experience.
4. Managing Cookies

You have the option to manage, disable, or delete Cookies through your browser settings. Note that disabling Cookies may limit access to certain features of our Service. For detailed instructions, refer to the help section of your browser.

• Legal Compliance

Simplify AI Tools adheres to the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, ensuring the proper use and management of Cookies and tracking technologies.

Use of Your Personal Data

Simplify AI Tools collects and processes your Personal Data to enhance the quality and functionality of the Service. The purposes for which your data may be used include, but are not limited to, the following:

1. To Provide and Maintain Our Service
   • Ensuring seamless delivery and consistent functionality of the Service.
   • Monitoring, troubleshooting, and analyzing Service usage to identify and implement improvements.
2. To Manage Your Account
   • Facilitating your registration as a user of the Service.
   • Enabling access to features and functionalities reserved for registered users.
3. For Contract Performance
   • Managing and executing contractual obligations, including agreements, purchases, or any other transactions initiated through the Service.
4. To Contact You
   • Communicating with you via email, phone, SMS, or other electronic means for updates, system notifications, and Service-related information.
   • Sending security alerts and providing critical information to ensure the safe and efficient use of the Service.
5. To Provide News and Offers
   • Sharing promotional material, updates on products, services, or events similar to those you have engaged with.
   • Ensuring compliance with opt-out preferences if you choose not to receive such communications.
6. To Manage Your Requests
   • Addressing and resolving any inquiries, complaints, or feedback submitted through the Service.
   • Providing personalized assistance and support tailored to your needs.
7. For Business Transfers
   • Evaluating or facilitating business transactions such as mergers, acquisitions, or restructuring.
   • Including your Personal Data as part of assets transferred during such corporate activities.
8. For Other Purposes
   • Conducting data analytics to gain insights into user behavior and improve decision-making.
   • Identifying usage trends and optimizing promotional campaigns.
   • Enhancing Service features, product offerings, and overall user satisfaction.

Your Personal Data will be processed in compliance with the Information Technology Act, 2000, and other applicable data protection regulations to ensure that your rights and privacy are upheld.

Sharing Your Personal Information

Simplify AI Tools may share your Personal Data under specific circumstances, ensuring it is done responsibly and in compliance with applicable laws. Your data may be shared in the following scenarios:

1. With Service Providers
   • We may share your Personal Data with third-party Service Providers to monitor and analyze the use of our Service, improve functionality, or facilitate communication with you. These Service Providers are bound by confidentiality agreements and are not permitted to use your data for any other purpose.
2. For Business Transfers
   • In connection with, or during the negotiation of, corporate transactions such as mergers, acquisitions, sales of assets, or reorganizations, your Personal Data may be transferred as part of the business assets. We will notify you of any such change if it affects your rights.
3. With Affiliates
   • Your Personal Data may be shared with our affiliates, including parent companies, subsidiaries, or joint ventures, who will treat your data in accordance with this Privacy Policy.
4. With Business Partners
   • We may share your data with business partners to offer you tailored products, services, or promotional offers. These partners are also required to comply with this Privacy Policy in handling your data.
5. With Other Users
   • If you share Personal Data in public areas of the Service, or engage with other users through a Third-Party Social Media Service, your information (such as your name, profile, or activity) may be visible to others. We advise you to exercise caution when sharing personal details in such environments.
6. With Your Consent
   • We may share your Personal Data for any other purpose if you provide explicit consent. You will be informed of the purpose, and your consent will be sought before proceeding with the sharing of your data.

Legal Compliance

Simplify AI Tools ensures that the collection, use, and sharing of your Personal Data are in compliance with the following legal frameworks:

• The Information Technology Act, 2000
• The Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011

We prioritize the protection of your data and will only share it in accordance with these applicable laws to safeguard your privacy and ensure responsible handling of your Personal Data.

Retention of Your Personal Data

Simplify AI Tools will retain your Personal Data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy. Specifically, your data will be retained and used to:

1. Comply with Legal Obligations
   • Retaining your data as required by applicable laws, such as Indian tax regulations or other legal requirements.
2. Resolve Disputes
   • Keeping relevant data for the duration necessary to resolve any disputes, claims, or legal matters.
3. Enforce Legal Agreements and Policies
   • Using your data to ensure compliance with our legal agreements, terms, and policies.

Usage Data

Usage Data is generally retained for a shorter period. However, it may be retained longer if:

• It is required for improving the security or functionality of the Service.
• Legal requirements mandate its retention for a longer period.

Transfer of Your Personal Data

Your Personal Data may be processed in Simplify AI Tools’ operating offices or other locations where data processing parties are based. This means your information may be transferred to and stored on servers outside your state or country, where data protection laws may vary.

Consent to Data Transfer

By agreeing to this Privacy Policy and submitting your Personal Data, you consent to such transfers, including those to locations outside India, provided that the destination country meets the required legal and security standards.

Security Measures for Data Transfer

Simplify AI Tools will take all reasonable steps to ensure:

1. Your data is treated securely and in line with this Privacy Policy.
2. Transfers occur only to countries or organizations that offer adequate data protection controls, as stipulated by the Information Technology Act, 2000, and associated rules.

Delete Your Personal Data

You have the right to request the deletion of your Personal Data that we have collected. Here are your options to delete or manage your data:

1. Within the Service
   • The Service may offer features allowing you to delete certain personal information directly.
2. Through Your Account
   • You can update, amend, or delete your information by logging into your account and accessing the account settings section.
3. By Contacting Us
   • You can request access to, correction, or deletion of any Personal Data you have shared with us by contacting our support team.

Retention Exceptions

Please note that we may retain certain Personal Data in the following cases:

• Legal Obligation: We may be required to retain data due to legal obligations (e.g., tax laws or court directives in India).
• Lawful Basis: We may retain data for a lawful basis, such as dispute resolution, compliance with regulatory requirements, or other necessary purposes as permitted by law.

Disclosure of Your Personal Data

Simplify AI Tools may disclose your Personal Data in the following situations:

1. Business Transactions
   • If Simplify AI Tools is involved in a merger, acquisition, or sale of assets, your Personal Data may be transferred to the acquiring or merging entity.
   • You will be notified in advance of such a transfer.
   • Your data will then be governed by the new entity’s Privacy Policy.
2. Law Enforcement
   • Simplify AI Tools may disclose your Personal Data in response to legal requirements, such as a court order or government request.
   • This disclosure may be required under the Information Technology Act, 2000, or other applicable Indian laws.
3. Other Legal Requirements
   Simplify AI Tools may disclose your Personal Data in good faith if necessary to:
   • Comply with a legal obligation.
   • Protect and defend the rights or property of Simplify AI Tools.
   • Prevent or investigate potential misconduct related to the Service.
   • Ensure the personal safety of users or the general public.
   • Protect against legal liabilities.

Security of Your Personal Data

The security of your Personal Data is important to us, and we implement commercially acceptable security measures to protect it. However, please note the following:

• No method of transmission over the Internet or electronic storage is 100% secure.
• While we strive to use the best practices, we cannot guarantee absolute security of your data.
• If you believe your Personal Data has been compromised, please contact us immediately.

Children’s Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect Personal Data from anyone under this age threshold.

• Parental Awareness: If you are a parent or guardian and believe your child has provided us with Personal Data, please contact us immediately.
• Data Removal: If we become aware that we have collected data from individuals under 18 without appropriate consent, we will take steps to delete such data from our servers.

Where parental consent is required under local laws, we will seek parental approval before collecting or processing data.

Links to Other Websites

Our Service may contain links to third-party websites or services. These links are provided for your convenience and do not indicate our endorsement of those websites or services.

• Responsibility Disclaimer: Simplify AI Tools is not responsible for the content, privacy practices, or policies of third-party websites.
• User Responsibility: We strongly recommend that you review the Privacy Policy of any third-party site you visit to understand their practices and how they may collect and use your personal information.

Changes to this Privacy Policy

Simplify AI Tools may update this Privacy Policy periodically.

• Notification of Changes: We will notify you of significant changes by:
  1. Posting the updated Privacy Policy on this page.
  2. Sending an email notification and/or displaying a prominent notice on the Service.
• Effective Date: Changes to this Privacy Policy are effective from the date they are posted.

We encourage you to review this Privacy Policy periodically to stay informed about how we handle your data.

Contact Us

If you have any questions or concerns about this Privacy Policy, you can contact us at:

• Email: ainerdbox@simplifyaitools.com
• Address: B-153, Sector 63, Noida, Uttar Pradesh, India